“Please Forward This Email” is a common phrase used to encourage the sharing of important information with others. Often seen in workplace emails or professional communication, it ensures that the right people receive the necessary details. When you write “Please Forward This Email,” you are kindly asking the recipient to share the message if they think it would be useful to someone else. It’s an effective way to ensure that all relevant parties are informed, even if the original recipient wasn’t the only intended audience.
If you want to make sure your message reaches everyone, you might say, “Please feel free to forward this email to anyone who would find it useful.” Sometimes, it’s important to say, “Please forward as appropriate” or, “If this email is not intended for you, please forward it to the correct person.” In some cases, you may even add, “Please forward this email to anyone that I’ve missed.” Using “Please Forward This Email” and similar phrases helps increase communication reach effectively.
Is It Professional to Say “Please Forward This Email”?
Saying “Please Forward This Email” can be considered professional, depending on the context and audience. In most professional settings, it’s a polite way to encourage colleagues or clients to share important information with others who might need it. For example, if you’re sending a newsletter or important announcement, asking someone to “Please Forward This Email” ensures that the right people are kept in the loop. It helps maintain effective communication and ensures that critical messages are distributed to all relevant parties.
However, it’s important to be mindful of the tone and the specific situation. In more formal or sensitive environments, you may want to soften the request by saying, “Please feel free to forward this email to anyone who may benefit from it,” or “If this email is not intended for you, please forward it to someone else.” These variations sound more considerate and respectful while still conveying the same message. Below is a table outlining different ways to ask someone to forward an email in professional settings:
| Phrase | Tone | Appropriateness |
| “Please Forward This Email” | Direct | Suitable for general information sharing, informal contexts. |
| “Please feel free to forward this email” | Polite and Casual | Appropriate in most professional settings, encouraging sharing without pressure. |
| “If this email is not intended for you, please forward it” | Considerate | Best for ensuring the email reaches the right audience. |
| “Please forward as appropriate” | Neutral | Good for formal and business communication. |
16 Other Ways to Say “Please Forward This Email”.
- Kindly share this email with others.
- Feel free to pass this email along.
- Please distribute this email as necessary.
- Please forward this message to anyone who may need it.
- You’re welcome to forward this email to relevant parties.
- Please send this to others who may find it useful.
- Kindly send this message to the appropriate recipients.
- Please share this email with anyone who could benefit from it.
- If you know someone who should receive this, please forward it.
- Feel free to share this email with anyone I’ve missed.
- If this email is relevant to others, please pass it along.
- Kindly forward this to anyone you think might be interested.
- Please circulate this email to anyone in need of this information.
- Please ensure that this email reaches those who need it.
- Please direct this email to anyone who should see it.
- Don’t hesitate to forward this email to others.
- Please let the relevant people know by forwarding this email.
- Please feel free to pass this message along to your contacts.
- Please forward this to those who might benefit from the information.
- If you believe someone else should receive this, kindly forward it.
1. Kindly Pass This On
This phrase is polite and professional, making it ideal for both formal and casual email communication.
It’s simple and clear, showing respect for the recipient while requesting their help. It implies a level of courtesy and care, making it suitable for workplace communication where you don’t want to come off as demanding.
Scenario: You’ve completed a project update email and want it shared with a department.
Example: “Kindly pass this on to the marketing team for their reference.”
| Scenario | Use Case | Tone |
| Sharing project updates | Request to pass on to a department | Professional and polite |
2. Please Share This Email
This phrase is friendly and direct, making it suitable for most professional and casual environments.
It’s slightly more informal than other options but still respectful, providing a clear instruction while keeping the tone approachable.
Scenario: You want to ensure that a colleague forwards the information to the correct people.
Example: “Please share this email with your team so they are aware of the changes.”
| Scenario | Use Case | Tone |
| Sharing information | Request to forward to a team | Friendly and direct |
3. Forward This to Others
This phrase is clear and to the point, making it an efficient way to ask someone to distribute the email. It’s ideal for situations where the request is straightforward, and you want to ensure the email reaches the relevant individuals without unnecessary formality.
Scenario: You’ve sent an important reminder and need to ensure it gets to the right people.
Example: “Please forward this to others who need to be updated on the meeting.”
| Scenario | Use Case | Tone |
| Sending reminders | Request to forward to relevant people | Clear and direct |
4.Could You Pass This Along?
This phrase is polite and slightly more casual, making it appropriate for informal professional settings. It adds a sense of cooperation and makes the request feel more conversational.
Scenario: You want a colleague to forward an update to others within the organization.
Example: “Could you pass this along to the other managers for review?”
| Scenario | Use Case | Tone |
| Sharing updates | Request to forward to a team or department | Polite and conversational |
5.Help Spread the Word
This phrase is more informal and can be effective in casual professional settings, especially when you’re trying to ensure that a message is shared widely. It’s a great choice when you’re looking to rally a team or group to spread important information quickly.
Scenario: You’re announcing an event or initiative and want it shared broadly.
Example: “Help spread the word about our upcoming charity event to your network.”
| Scenario | Use Case | Tone |
| Announcing an event | Request to share information with a wider audience | Casual and engaging |
6. Forward This to Your Team
This phrase is direct and specific, making it ideal for situations where the recipient needs to share the email with a particular group, such as a department or team. It’s clear and professional, ensuring the message reaches the intended audience without ambiguity.
Scenario: You’re sending an important update and want to make sure it reaches everyone in a specific department or team.
Example: “Forward this to your team so they can prepare for the upcoming project.”
| Scenario | Use Case | Tone |
| Team or department updates | Request to share with a specific group | Direct and professional |
Related Guide:
18 Other Ways to Say “Happy to Discuss Further” (With Scenarios)
7. Please Disseminate This Message
This phrase is formal and professional, making it appropriate for corporate environments or situations that require a high level of formality.
“Disseminate” adds a sense of importance to the message, making it clear that the information should be spread widely or carefully among the intended recipients.
Scenario: You are sending out a formal announcement and want to ensure it reaches a broad audience.
Example: “Please disseminate this message to all relevant stakeholders.”
| Scenario | Use Case | Tone |
| Formal announcements | Request to ensure information reaches a wide audience | Formal and professional |
8. I’d Appreciate It If You Could Share This Email
This phrase is polite and respectful, making it ideal when you want to make a request while also expressing gratitude. It softens the task and is appropriate for both formal and semi-formal settings where you want to maintain a courteous tone.
Scenario: You’re requesting a colleague to share a piece of important information with others, but you want to ensure the request is polite.
Example: “I’d appreciate it if you could share this email with the team to keep everyone updated.”
| Scenario | Use Case | Tone |
| Requesting information sharing | Asking politely for help with distribution | Courteous and respectful |
9. Could You Forward This to [Specific Person/Group]?
This phrase is a direct and polite request, ideal for situations where you need the email shared with a specific person or group.
It provides clarity on who should receive the information, ensuring the message reaches the correct audience.
Scenario: You’ve sent an email and want to make sure it gets to a specific colleague, department, or team member.
Example: “Could you forward this to the HR team for their review?”
| Scenario | Use Case | Tone |
| Specific recipient sharing | Request to forward to a particular person or group | Direct and polite |
10. Please Pass This On for Review
This phrase is polite and clear, making it suitable when you want someone to share an email with others for feedback or approval. It conveys that the message needs to be reviewed by others, ensuring the recipient understands the purpose of forwarding it.
Scenario: You’re sending a draft document or report that needs to be reviewed by a team or supervisor.
Example: “Please pass this on for review before the meeting tomorrow.”
| Scenario | Use Case | Tone |
| Sharing documents for review | Request to forward for feedback or approval | Polite and clear |
11. Feel Free to Share This Email with Others
This phrase is casual yet polite, offering the recipient the freedom to forward the email without feeling pressured. It’s ideal for less formal communication and creates an open and flexible tone.
Scenario: You’re sending an announcement or informational email and want to encourage others to share it as needed.
Example: “Feel free to share this email with others who may find it useful.”
| Scenario | Use Case | Tone |
| Informational updates | Encouraging recipients to share freely | Casual and polite |
12. Would You Mind Sending This Email On?
This phrase is polite and slightly more formal, making it a good choice when you want to request that someone forward an email in a respectful manner. It softens the request, making it sound less demanding.
Scenario: You want someone to forward an email, but you want to be considerate in your wording.
Example: “Would you mind sending this email on to the other team members for their review?”
| Scenario | Use Case | Tone |
| Requesting email forwarding | Asking politely to forward an email | Considerate and respectful |
13. It Would Be Helpful if You Could Pass This Along
This phrase is polite and conveys a sense of teamwork and collaboration. It emphasizes the helpfulness of the recipient’s action while maintaining a respectful tone.
Scenario: You want to ensure information reaches others, and you’re requesting help in passing it along.
Example: “It would be helpful if you could pass this along to the marketing team for their input.”
| Scenario | Use Case | Tone |
| Requesting help with sharing | Emphasizing the importance of the action | Polite and collaborative |
14. Please Share This Message Widely
This phrase is slightly more forceful but still polite. It’s used when you want to ensure that the email or message reaches a broad audience and is shared as widely as possible.
Scenario: You’ve sent a time-sensitive message that needs to be communicated to a larger group or network.
Example: “Please share this message widely to ensure everyone is informed about the event.”
| Scenario | Use Case | Tone |
| Urgent updates | Ensuring wide distribution of important info | Direct and assertive |
15. Could I Ask You to Forward This to Relevant Contacts?
This phrase is polite and specific, making it clear who the intended recipients of the forwarded email should be. It’s formal and effective for ensuring the message reaches the appropriate people.
Scenario: You want to ensure the email gets forwarded to specific individuals or groups who need the information.
Example: “Could I ask you to forward this to relevant contacts in your department for their review?”
| Scenario | Use Case | Tone |
| Targeted sharing | Request to forward to relevant individuals | Formal and respectful |
16. Would You Mind Sharing This With the Team?
This phrase is courteous and collaborative, encouraging the recipient to involve others while maintaining a friendly tone. It works well in professional settings when you want your message to be distributed to a group.
Scenario: You’re addressing one person but want the message shared with their broader team.
Example: “Would you mind sharing this with the team so everyone is in the loop?”
| Scenario | Use Case | Tone |
| You want to ensure the email gets forwarded to specific individuals or groups. | Request to forward to relevant individuals. | Formal and respectful |
| You’re addressing one person but want the message shared with their team. | Request for team-wide distribution. | Warm and professional |
FAQ’s
What are some polite ways to ask someone to send your message to others?
You can say Kindly pass this on or Would you mind sharing this? instead of using Please Forward This Email in professional settings.
How can I ask a teammate to send my email to their group?
Try using Forward this to your team or Could you pass this along? instead of writing Please Forward This Email every time.
What’s a casual way to request sharing your email with more people?
Use friendly phrases like Feel free to share this or Help spread the word in place of Please Forward This Email when writing informally.
How can I ask for an email to be shared in a formal situation?
Phrases like Please disseminate this message work well when you want to avoid repeating Please Forward This Email in formal communications.
What can I say if the email might not reach the right person?
Say something like If this isn’t for you, please pass it on instead of just Please Forward This Email, especially in large groups.
Conclusion
The phrase “Please Forward This Email” is commonly used to ask others to share important information. When you say “Please Forward This Email,” you are encouraging others to spread the message to relevant people. For instance, you might say, “Please feel free to forward this email to anyone who could benefit from it.” This helps to ensure that important details reach the right people. Additionally, you might include a note like, “If this email is not intended for you, please forward it to someone who needs it,” which shows courtesy and consideration.
To make sure the email reaches everyone, you can add, “Please forward as appropriate,” or “Please forward this email to anyone that I’ve missed.” These simple phrases help to ensure that the information is shared widely. So, whenever you write, “Please Forward This Email,” keep in mind that it serves as a reminder to keep others informed and involved.
Ivy Belle is an experienced administrator at LondonGrammar, managing content and site operations for over five years. Skilled in blogging, SEO, and user engagement, he ensures a seamless experience for the platform.